MIS Ecosse, Management Information Solutions. Fife Computer and Management consultants.

e-Gif Standards
People
e-Forms
Contact Information

What is e-GIF?

e-GIF is the acronym for the e-Government Interoperability Framework. It is a set of technical policies, recommendations and standards, and not of itself a single, well defined standard. The framework is constantly under review and is updated to reflect the changing technical and policy environment in which it applies. Compliance with the e-GIF is mandatory for public sector IT projects and procurements. This section describes some of the standards that could have an impact on you. For more information about all standards this includes addresses, financial transactions etc contact kate@mis-ecosse.com

Further information on e-GIF and how compliancy affects you can be found at:
http://www.egifcompliance.org/index.html

EGif Standards – people
Contents
Title
First Name
Family Name
Surname
Last Name
Gender
Birth Date
Date of Birth

Part of the People Standards for a complete list contact kate@mis-ecosse.com
Ref:	Standard	User Text	Field Name	Stored Length	Valid look up values	Auto Fill	Occur	Gov. Ref
2.1	Name	Name	PersonName Title	35	Mr, Mrs, Ms, Dr, Rev, Sir, Lady, Lord, Dame	Yes	Many	BSEN 28601
2.2	Name (Given & Family)	.	.	.	...	.	.	.
.	Given Name	First Name	PersonGiven Name	35	.	Yes	Many	BSEN 7372:1993
.	Family Name	Surname / Last Name	PersonFamily Name	35	.	Yes	One?	BSEN 7372:1993
2.3	Gender Current	Sex	Gender Current	1 numeric	0 = Not known[1] 1=Male 2=Female 9=Not specified[2]	Yes	One	ISO 5218 1977 (E)
2.4	Birth Date	Date of Birth Entered DD-MM-CCYY	PersonBirth Date	10	Format CCYY-MM-DD [3]	.	.	XML Schema Part 2: Datatypes W3C Recommendation 02 May 2001

[1] Gender of person not recorded

[2] Unable to specify sex whether male or female

[3] Date should be

a. Values less than 10 in the day, month or year elements, should be entered with a zero in the first position.
b. Days must not be greater than 30 in April, June, September and November.
c. Days must not be greater than 28 in February except when 29 is allowed for a leap year.
d. Dates before 1852-02-29 are invalid as are future dates
e. CCYY should be a valid year number.
f. MM in Range 01-12.
g. DD in Range 01-31.

eForms

Everyone should use a centralised template.

Each form should have a white background, a progress bar and a grey left hand side help. The form is them broken down into sections that is:

Initial section (one page)
Data Protection Section (one page – this is optional and depends on the data to be entered)

Body (may have one or many pages)
The body for people will use the centralised lookup on peoples names and addresses

End section (with one page)

The size of each form should be 600 by 400 pixels.

The content management system or web site should provide a template specifically for forms that is uncluttered, provides the appropriate corporate information and branding with links to the home page and forms home page.

Names and address lookup

Names and addresses for forms should be picked up from web site registration information if at all possible. This should include amongst other things:

Centralised title lookup so that all forms can look up the title.

Contact Information

This consists of three pieces of data that is:-

e-mail address
UK telephone number
Uniform Resource Locator (URL) - not shown for further information send e-mail to egif

Contacts
Ref:	Standard	User Text	Field Name	Stored Length	Valid look up values	Auto Fill	Occur	Gov. Ref
5.1	e-mail address	e-mail	Email Address	254	.	Yes	.	IETF RFC2822
5.2	UK telephone number	Telephone number User given default of UK 44 Then asked to enter national number This is then brought together in one field TelephoneNumber	TelephoneNumber TelNationalNumber TelExtensionNumber TelCountryCode	35	Prefixed by country code (44) no brackets and no zeroes but theses should ...	Yes	.	. .